Office Ally (Practice Mate + clearinghouse)
Long-running claims clearinghouse plus Practice Mate, a no-subscription web practice management system: scheduling, patient billing and ledger, configurable superbills, reports, electronic claim submission and status, eligibility checks and electronic remittance (ERA). Optional extras include appointment reminders, patient payments and clinical charting, and practices that keep their existing billing software can upload claim files to the clearinghouse instead. Not an AI product; a low-cost billing backbone.
At a glance
- Pricing
- No subscription: Practice Mate practice management has no monthly fee, but transaction fees may apply: electronic claims to participating (par) payers free; non-par claims $44.95 per month per Tax ID + rendering NPI combination if any are sent that month; eligibility checks $10 for the first 100 each month, then $0.10 each; claims Office Ally cannot send electronically are printed and mailed for $0.75 each; claim attachments $0.55 each; extras such as appointment reminders (from $29.95 a month for the first 500) and a clinical charting tier with SOAP notes ($44.95 a month per provider) cost extra (vendor pricing page and Practice Mate data sheet) (source)
- HIPAA BAA
- Yes – Office Ally requires a Business Associate Agreement with every customer: you accept its standard BAA during signup, and the Practice Mate data sheet says its standard BAA applies to any exchange of PHI (vendor FAQ, BAA page and data sheet) (source)
- Category
- Billing & Prior Auths
- Website
- cms.officeally.com
- Source
- cms.officeally.com
- Best fit
- Solo and small practices billing insurance themselves that want low-cost claims and eligibility checks without a paid practice-management subscription.
- Last checked
- 2026-10-26
How it compares
How we evaluate tools →From the facts on this page. Sponsorship and affiliate status never affect how tools are evaluated or ordered. "Unverified" means we could not confirm it from the vendor.
| HIPAA BAA | Vendor states a BAA on every plan or account |
|---|---|
| Pricing | Price published by vendor |
| Small-practice fit | No subscription; usage fees; free tier or trial; built for solo and small practices |
| Setup and integrations | Also mentions: working with existing systems |
| Features | 5 of 24 listed capabilities: billing & claims, eligibility & prior auth, scheduling, reminders & recalls, payments |
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Disclaimer: This site covers administrative and operational workflows only. It is not clinical, legal, or compliance advice. Pricing and plan details come from vendor sites or third-party reviews as of the date shown and can change – confirm directly with each vendor and your compliance advisor before using any tool with protected health information.